Artist Guide: How to Upload a Song on VaseBit Beta

This guide explains how an artist can upload a song to the VaseBit Beta platform (beta.vasebit.com) and submit it for review.

Before You Start

  • You need a VaseBit account with the artist role and status active.
  • Prepare your files:
    • Audio (required) — mp3, flac, or wav.
    • Cover art (optional) — png, webp, jpg, or jpeg.
    • License / sample clearance (required only if your track contains samples) — pdf, png, jpg, jpeg, or webp.

Step 1: Sign in to Beta

  1. Go to beta.vasebit.com.
  2. Click Sign in — you will be sent to the VaseBit Account OneStep authorization page.
  3. Authorize with your VaseBit account. A Beta session cookie (beta_sso) is created and you are redirected back to the Beta dashboard.

Step 2: Create a New Submission

  1. Open My Submissions from the sidebar.
  2. Click + New Submission.
  3. Fill in the release metadata:
    • Title — the track name.
    • Artist name — your stage name as it should appear on the release.
    • Album name — the album or single name.
    • Genre — e.g. Pop, Hip-Hop, Electronic.
    • Language — the language code of the lyrics (e.g. en, zh).
    • Release date — the planned release date.
    • ISRC — if you already have one; otherwise enable Request ISRC and we will assign one for you.
    • Credits — songwriters, producers, featured artists, etc.
    • Lyrics — full lyrics of the track.
    • Samples — if the track contains samples, switch on Has samples and describe them in Sample info.

Step 3: Upload Your Files

  1. In the submission form, use the upload fields:
    • Audio file (required) — select your track (mp3, flac, or wav). A progress bar shows the upload status.
    • Cover art (optional) — select your artwork image.
    • License document — required if your track contains samples.
  2. Alternatively, you can paste a cloud-drive link instead of uploading directly.
  3. Wait until every upload finishes before continuing.

Step 4: Save as Draft or Submit for Review

  1. Click Save to keep the submission as a draft — you can come back and edit it any time.
  2. When everything is ready, click Submit:
    • The system checks that the audio file and all required fields are present (plus the license file if the track has samples).
    • Your submission status changes to pending and enters the review queue.

Step 5: Track the Review Process

You can follow your submission's progress from the My Submissions page:

Status Meaning
draft Saved but not yet submitted — still editable
pending In the review queue, waiting for a reviewer
claimed A reviewer has picked up your submission
reviewing Actively being reviewed
approved Approved — waiting to enter distribution
needs_more Reviewer requested additional materials (check the reason)
rejected Rejected (check the reason, edit, and resubmit)
awaiting_distribution Queued for distribution to platforms
distributed Distribution complete
withdrawn You withdrew the submission

What You Can Do at Each Stage

  • Edit — allowed while the status is draft, rejected, needs_more, or withdrawn.
  • Withdraw — allowed while the status is pending, claimed, or reviewing.
  • Delete — allowed only while the status is draft.

Coming from a Studio Session?

If you recorded at VaseBit Studio, you do not need to upload the audio again. After your session file passes staff review, click Distribute on the file in the Studio panel — you will be brought to this submission form with your session and file already attached. Just complete the metadata and submit. See the companion guide "Requesting a Studio Session & One-Click Distribute to Beta".

Tips

  • Only the account owner can see and edit their own submissions.
  • File type and size are validated on the server — unsupported formats will be rejected.
  • If your track contains samples, the license document is mandatory before you can submit.
  • Every submission gets a unique reference code (e.g. VB-AB12CD) you can quote when contacting support.