Artist Guide: Requesting a Studio Session & One-Click Distribute to Beta

This guide explains how an artist account can request a studio session at VaseBit Studio, and how to push your finished recording to the Beta platform with one click once the session is complete.

Part 1: Requesting a Studio Session

Step 1: Sign in to VaseBit Studio

  1. Go to staff.studio.vasebit.com.
  2. You will be redirected to the VaseBit Account SSO (OneStep) login page.
  3. Sign in with your VaseBit artist account credentials (email + password, plus your 2FA code if enabled).
  4. After authorizing, you will be redirected back to the Studio dashboard.

Step 2: Create a New Session Request

  1. Open the Sessions page from the sidebar.
  2. Click New Session.
  3. Fill in the session form:
    • Name — a title for your session (e.g. "Midnight Drive Vocal Recording").
    • Session type — choose one of: recording, mixing, mastering, podcast, voice, or instrument.
    • Studio — pick the studio room you want to book.
    • Start time / End time — your desired time slot.
    • Description (optional) — any notes for the staff, e.g. equipment needs.
  4. Submit the form. Your request is created with status pending.

Step 3: Wait for Approval & Scheduling

  1. A studio admin will review your request. When approved, the status changes to approved, then to scheduled once it is placed on the calendar.
  2. You can track the status any time from the Sessions page or the Schedule calendar view. Artists can only see their own sessions.

Step 4: Recording Day

  1. Arrive at the studio at your scheduled time.
  2. Staff will start the session (status changes to recording).
  3. The session then moves through the production workflow:
    • recording → editing → mixing → mastering → completed
  4. Engineers may be assigned to each stage by the studio admin.

Part 2: Uploading Your Files During the Session

  1. Open your session detail page.
  2. In the Files section, upload your recordings:
    • Choose the correct stage: raw (raw takes), editing, mix, master (final master), or documents.
    • You can either upload a file directly, or paste an external cloud-drive link.
  3. Newly uploaded files start in pending_review status.
  4. Review the file yourself and click Confirm — the status becomes confirmed.
  5. A studio admin or reviewer then reviews the file. Once approved, the status becomes reviewed.

Part 3: One-Click Distribute to Beta

Once a file has passed review (status reviewed), you can distribute it to the Beta platform:

  1. Open your session and find the reviewed file in the Files list.
  2. Click the Distribute button on that file.
  3. You will be automatically redirected to the Beta submission page (beta.vasebit.com/submissions/new) with your session and file pre-filled.
  4. On the Beta page, complete the release metadata (title, genre, release date, etc.) and submit — see the companion guide "How to Upload a Song on Beta" for details.

Session & File Status Cheat Sheet

Item Status Meaning
Session pending Waiting for admin approval
Session approved Approved, waiting to be scheduled
Session scheduled Placed on the studio calendar
Session recording Session is in progress
Session completed All workflow stages finished
File pending_review Uploaded, waiting for your confirmation
File confirmed You confirmed it, waiting for staff review
File reviewed Approved by staff — ready to distribute
File rejected Rejected by staff — re-upload required

Tips

  • Make sure your VaseBit account status is active before requesting a session.
  • Only files in reviewed status can be distributed to Beta.
  • You can only see and manage your own sessions and files.
  • If your external cloud link expires, re-upload the file directly instead.